Office Support Specialist: Corporate Access

1 day ago

Singapore beBeeCorporate Full time $60,000 - $80,000

We are seeking a detail-oriented individual to serve as our Corporate Access & Office Coordinator. The ideal candidate will be highly organised and have excellent time management skills.

Job Description

This pivotal role balances administrative excellence, corporate access facilitation, and office management within our firm. The successful candidate will leverage modern tools such as TimeRex (for scheduling automation), tl;dv (meeting recording and transcription), and ChatGPT (drafting, translation, and research assistance) to streamline workflows and improve productivity across the team.

  • CORPORATE ACCESS & MEETING COORDINATION
  • Use TimeRex to schedule meetings efficiently, reducing back-and-forth communications.
  • Organise logistics for earnings meetings, and virtual events.
  • Prepare briefing memos, and post-meeting summaries - often using tl;dv for recording and automated transcription.
  • Liaise with corporate IR teams and brokers to ensure timely and accurate communications.
Required Skills and Qualifications

The ideal candidate should possess:

  • Native or near-native fluency in Japanese (N1 or N2 level) and excellent English communication, both written and spoken.
  • Experience as an executive assistant, office administrator, or corporate support staff - preferably within financial services or investment management.
  • Exposure to corporate access or investor relations is a strong plus.
Benefits

This role offers a unique opportunity to work with a dynamic hedge fund specialising in Japanese investments. As a key member of our team, you will be responsible for providing essential support to our CEO and investment team.

Others

We value collaboration and individual initiative. A proactive mindset, with the flexibility to handle evolving responsibilities, is essential for success in this role.

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