Executive Secretary

5 days ago


Singapore Vantage Data Centers Full time

About Vantage Data Centers


Vantage Data Centers is committed to being a workplace of inclusion, equity, respect, and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another's experience.



As a leading provider of data centers, Vantage powers, cools, protects, and connects the technology of the world's well-known hyperscalers, cloud providers, and large enterprises. With operations across North America, EMEA, and Asia Pacific, we have evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency, and sustainability in flexible environments that can scale as quickly as the market demands.



The successful candidate will be part of our well-established APAC legal team, reporting into the Manager, Senior Paralegal, APAC, and working closely with the broader legal team. Day-to-day scope will include but not be limited to assisting with the full spectrum of corporate secretarial work across the region, contract administration, as well as providing general administrative support to the legal team.



Key Responsibilities:


  1. Manage corporate secretarial matters for all Vantage entities across the APAC region, working closely with external service providers and internal stakeholders in the process.
  2. Ensure regulatory and statutory compliance, including ensuring required filings are done in a timely manner and all statutory records are maintained, registered in accordance with the relevant statutory requirements.
  3. Handle incorporation of and management of entities across the APAC region.
  4. Manage event-based changes, including change of office holders, update of office holders' particulars, etc.
  5. Prepare corporate documents (including notice, resolution, minutes of meeting) and organize statutory meetings, such as AGM/EGM/Board meetings, attend board meetings, and take minutes when required.
  6. Support internal stakeholders on KYC requests for corporate information, documents, etc.


Contract Administration:


  • Process execution and filing of contracts


Requirements:


  1. Diploma in Paralegal Studies or related fields
  2. Minimum 3 years of relevant experience
  3. Good administrative and organizational skills, detail-oriented, and resourceful
  4. Ability to maintain confidentiality and handle sensitive information
  5. Possess strong interpersonal and communication skills
  6. Team player, with an ability to work with colleagues across functions


We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. Our hard and efficient work is rewarded with an above-market total compensation package, estimated at around $80,000 - $100,000 per year, depending on experience. This includes a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.



Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training, and development, and the knowledge that your contribution adds value to the company and our community.



If you think you're the right person for this position, please apply. We are always keen to speak to people who connect with our mission and values.


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