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Executive Secretarial Assistant

2 months ago

Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time
Job Summary

We are seeking a highly skilled and experienced Executive Secretarial Assistant to join our team at THE SUPREME HR ADVISORY PTE. LTD. The successful candidate will provide administrative support and services to the Executive Director and the company, while also handling highly sensitive and confidential information.

Key Responsibilities
  • Provide administrative support and services to the Executive Director and the company, including creating, formatting, and proofreading documents, and drafting and reviewing emails and agreements.
  • Assist in identifying and evaluating legal and compliance risks within the company and the group, and monitor and report on regulatory changes and developments.
  • Record and monitor deadlines, update status, and track internal database and reports of relevant tasks and projects assigned.
  • Administer and maintain databases and files, including renaming, reorganizing, and maintaining files, folders, documents, and internal databases.
  • Assist in office management and carry out other ad-hoc tasks and projects assigned by the Executive Director.
Requirements
  • Experience in handling trust and legal documents, with a strong understanding of compliance duties.
  • Excellent communication and interpersonal skills, with the ability to work independently and as part of a team.
  • Proficiency in Microsoft Office, including PowerPoint, Excel, and Word.
  • Ability to identify and evaluate legal and compliance risks, and to monitor and report on regulatory changes and developments.
Preferred Qualifications
  • Experience in a family office environment, with a strong understanding of fund, investment, and charity management.
  • Knowledge of digital marketing and database management.
  • Ability to work in a fast-paced environment and to prioritize tasks and projects effectively.