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HSSEQ Marine Assistant

1 month ago

Singapur, Singapore Kuok (Singapore) Limited Full time
Job Summary

We are seeking a highly organized and detail-oriented Marine Assistant to join our team at Kuok (Singapore) Limited. The successful candidate will be responsible for providing administrative support to our marine operations team, ensuring the smooth execution of daily tasks and projects.

Key Responsibilities
  • Fleet Circulars and Alerts: Track and file fleet circulars and alerts, ensuring timely action and compliance.
  • Incident and NM Record Tracking: Monitor and update incident and NM records in KPI monitoring, ensuring accurate and up-to-date information.
  • Monthly SOS Reports: Prepare and update monthly SOS reports, providing valuable insights for our team.
  • Audit and Compliance: Monitor and track audits, LTIF, and TRCF, ensuring compliance with regulatory requirements.
  • Training and Development: Plan and arrange shore staff trainings, updating our SMS Matrix to ensure compliance.
  • Logbook Management: Coordinate the delivery of logbooks to vessels and plan printing stock, ensuring efficient operations.
  • Quarterly Reviews: Record and file quarterly meeting reviews, crew, vessel, and customer feedbacks, and document change requests.
  • SRS/ART Visits: Conduct weekly visits to vessels in Singapore, ensuring compliance with regulatory requirements.
  • HSE Fleet Statistics: Record and file HSE fleet statistics, SIRE, FSC, PSC, and incident trackers, providing valuable insights for our team.
  • Lifeboat Drills: Schedule and record lifeboat lowering drills, ensuring compliance with regulatory requirements.
  • Vendor Management: Create new vendors in SAP MDG, ensuring efficient operations.
  • KPI Monitoring: Monitor and review individual KPIs, ensuring compliance with regulatory requirements.
Requirements
  • Work Experience: Similar work experience or adequate sailing experience with basic knowledge of ships and safety operations onboard.
  • Computer Skills: Basic computer skills of MS Office Suite.
  • Communication Skills: Basic communication skills.
  • Administrative Duties: Knowledge on administrative duties including invoicing, logistics, courier, and parcel bookings.