HSSEQ Operations Specialist

4 weeks ago


Singapur, Singapore Hong Lam Marine Full time

Job Summary

We are seeking a highly organized and detail-oriented HSSEQ Assistant to join our team at Hong Lam Marine. The successful candidate will be responsible for maintaining our IMS, ISPS, MLC, and ISO manuals and records, as well as ensuring compliance with regulatory requirements.

Key Responsibilities

  • Update and file manuals, procedures, and documents as per schedule.
  • Keep an external and internal audit schedule.
  • Make quarterly updates on SOPEP/SMPEP emergency contact lists for the ship and office.
  • Update and disseminate MPA/MMD notices and circulars from MPA Singapore and Malaysia MMD websites weekly or monthly to the ship.
  • Update/upload/populate ship shore drills, management reviews, circulars, notices, manuals, memos, and certificate files onto the Fleet Management System.
  • Keep a Management Inspection record and schedule.
  • Keep a HSSEQ record and report near misses, incidents, accidents, exposure hours, loss time accidents, etc.
  • Keep a record of ship PSC and FSC inspections, status, and summary of observations.
  • Prepare documentation (manuals, audits, and certification) for new ship delivery or management of ships.
  • Distribute or circulate the following documents to the ship and/or office:
    • General memos
    • HSSEQ, Navigation, Technical, Charterer memos or notes
    • SOPEP/SMPEP emergency contact lists for ship and office as per quarterly update or as required.
    • MPA Notices and circular updates from MPA/MMD website
  • Update the MPA/MMD Continuous Synopsis Record CSR application, certification, and revisions of the ship with MPA Singapore, MMD Malaysia.
  • Update and upkeep the office staff reference library of Harbor and Ocean Going: Paper Charts and IMO Publications or Journals.
  • Record and file office staff protective equipment PPE distribution, and Office portable fire extinguisher annual calibration.
  • Maintain records of acknowledgement from the ship, in-house training records, and certifications.
  • Take minutes for operation meetings, deck operation meeting, various committee meetings, and other meetings (as a backup).
  • Create, edit, and upload Memos, Circulars, bulletins, and other documents in HTML format or any other format in the document management system of the fleet management software.
  • Collate data and assist in generating reports from the fleet management software.
  • Carry out other ad hoc duties assigned by the Management.

Requirements

  • Preferably to have Diploma in any Marine related disciplines.
  • Preferably 1 to 2 years of relevant work experience.
  • Meticulous, ability to multitask, and a good team player.
  • Able to work in a fast-paced environment.
  • Computer literate.
  • Singaporeans only.


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