Senior Office Manager

2 weeks ago

Singapore beBeeAdministrative Full time $4,000 - $6,000

Job Title: Senior Office Manager

Job Description:

The role of the Senior Office Manager involves providing high-level administrative support to senior executives, ensuring the efficient operation of their offices.

  • Calendar Management: Manage and coordinate calendars, scheduling meetings, appointments, and travel, prioritizing daily activities to ensure efficient use of time.
  • Communication: Act as the primary point of contact between senior executives and internal/external stakeholders, handling phone calls, emails, and correspondence in a timely and professional manner.
  • Meeting Coordination: Arrange and prepare materials for meetings, including agendas, presentations, and reports, take minutes during meetings and follow up on action items as required.
  • Travel Arrangements: Organize complex travel itineraries, including flights, accommodation, and transportation, ensuring all travel-related documentation and arrangements are completed efficiently.
  • Administrative Support: Prepare and proofread documents, reports, and presentations, manage and maintain filing systems, both electronic and paper-based.

For this position, we require a highly organized and detail-oriented individual with exceptional communication skills, proficiency in Microsoft Office Suite, and the ability to handle multiple tasks and prioritize effectively.

Required Skills and Qualifications:
  • Minimum Diploma or Bachelor's degree or equivalent experience.
  • Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives.
  • Exceptional organizational and time-management abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
Benefits:

This is a fantastic opportunity to work in a dynamic environment with a team of experienced professionals. The successful candidate will have access to ongoing training and development opportunities, a competitive salary and benefits package, and the chance to develop their skills and career in a rapidly growing industry.

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