Senior Director of Administration

1 month ago

Singapur, Singapore Nanyang Technological University Full time
About the National Institute of Education (NIE)

The National Institute of Education (NIE) is Singapore's national teacher education institute, and we are proud to be an integral part of the nation's education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. Our vision is to be An Institute of Distinction: Leading the Future of Education, and our mission is to Inspire Learning, Transform Teaching and Advance Research. Learn more about NIE.

Job Opportunity

We invite applications for the position of Senior Assistant Director and Head, Administration, Office of Research.

Responsibilities
  1. Develop and implement strategic plans for administrative structures in the Office of Research.
  2. Oversee administrative units and operational processes in the Office of Research and the Research Centres (RC).
  3. Provide strategic oversight of administrative (HR and FIN) processes for ERFP and Non ERFP projects helmed by faculty in Office of Research and RCs.
  4. Ensure good governance and compliance across research administration processes.
  5. Lead the development of professional standards and productivity of administrative staff.
  6. Build the capacity of MSOs in Office of Research through learning and development, including succession planning and career progression.
  7. Oversee the budget, disbursement of funds, and monitoring of budgets for operations under the purview of Office of Research.
  8. Evaluate and approve ERFP project fund virement requests.
  9. Perform the role of approving authority within delegated funding limits.
  10. Assist the Dean/Office of Research in coordinating staff appraisals in Office of Research and in the appraisals of Appointment holders.
  11. Chairperson for all MSO interviews and recruitment.
  12. Key liaison with CPDO on HR and FIN related matters.
  13. Oversee regular stakeholders' reporting, including KPI reporting to MOE and NIE, Director's Strategic Meeting (DSM), NIE Executive Committee, and NTU Board of Trustees' reporting.
  14. Ensure research projects' compliance to NIE's institutional guidelines and norms.
  15. Support research management and project governance matters for Office of Research.
  16. Oversee logistic support for events in Office of Research.
  17. Perform other duties as assigned by the Dean, Office of Research.
Requirements
  1. A university degree.
  2. Proven experience in administrative roles for at least 10 years, preferably in an academic or research setting.
  3. Strong leadership and people management skills with a keen interest in developing staff.
  4. Strong interpersonal skills, building and maintaining relations with key stakeholders (researchers, policymakers, educators, etc.).
  5. Strong written and communication skills.
  6. Excellent organizational and time-management skills.
  7. Proficiency in Microsoft Office suite and other relevant software.
  8. Critical and strategic thinking skills.
  9. Ability to manage and resolve conflicts.
  10. Ability to multitask.
  11. Facilitation of change management.
  12. Good numerical skills.
Closing Information

NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus, subject to availability of seats.

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