Senior Director of Administration

2 months ago

Singapur, Singapore Nanyang Technological University Full time
About the Role

The National Institute of Education (NIE) is seeking a highly skilled and experienced professional to fill the position of Senior Assistant Director and Head, Administration, Office of Research. As a key member of the NIE team, you will play a critical role in shaping the administrative structures and operational processes within the Office of Research and Research Centres.

Key Responsibilities
  • Develop and implement strategic plans for administrative structures and operational processes in the Office of Research and Research Centres.
  • Oversight of administrative units and operational processes, ensuring effective governance and compliance.
  • Strategic leadership of administrative processes, including HR and FIN, for ERFP and Non ERFP projects.
  • Ensure good governance and compliance across research administration processes.
  • Develop and implement capacity-building programs for administrative staff, focusing on continuous development and productivity.
  • Oversight of budgeting, disbursement of funds, and monitoring of budgets for operations under the purview of the Office of Research.
  • Evaluate and approve ERFP project fund virement requests.
  • Perform approving authority within delegated funding limits.
  • Assist the Dean/Office of Research in coordinating staff appraisals and Appointment holder appraisals.
  • Chairperson for all MSO interviews and recruitment.
  • Key liaison with CPDO on HR and FIN related matters.
  • Oversight of regular stakeholders' reporting, including KPI reporting to MOE and NIE, Director's Strategic Meeting (DSM), NIE Executive Committee, and NTU Board of Trustees' reporting.
  • Oversight of research projects' compliance to NIE's institutional guidelines and norms.
  • Support research management and project governance matters for the Office of Research.
  • Oversight of logistic support for events in the Office of Research.
Requirements
  • A university degree.
  • Proven experience in administrative roles for at least 10 years, preferably in an academic or research setting.
  • Strong leadership and people management skills, with a keen interest in developing staff.
  • Strong interpersonal skills, with the ability to build and maintain relations with key stakeholders.
  • Strong written and communication skills.
  • Excellent organizational and time-management skills.
  • Proficiency in Microsoft Office suite and other relevant software.
  • Critical and strategic thinking skills.
  • Ability to manage and resolve conflicts.
  • Ability to multitask.
  • Facilitation of change management.
  • Good numerical skills.

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