Project Coordinator cum Administrative Specialist
3 days ago
This is a unique opportunity for a skilled and experienced Project Coordinator cum Administrative Specialist to join SURPASS STAFFING PTE. LTD.
Key Responsibilities:- Act as personal assistant to Senior Manager Special project and Contract, providing administrative support and coordination of tasks.
- Manage routine sales and assigned project tender enquiries, ensuring timely responses and follow-ups.
- Prepare and collate tender documents, ensuring accuracy and compliance with company requirements.
- Interface with customers and internal departments on scope changes, clarifications, and submissions, ensuring smooth communication and collaboration.
- Closely monitor and follow up on quotations and tender submissions, tracking progress and resolving issues.
- Assist in contract management, including contract award and execution, ensuring compliance with company policies and procedures.
- Contribute to post-project administration, including account receivable expediting, account payable assurance, project post-mortem, and final project P&L report.
- Support the development and implementation of ISO 9001 certification initiatives, including training, education, and auditing.
- Diploma or equivalent in engineering or related field; preferential consideration given to candidates with relevant experience.
- Training or understanding of supply chain management would be an added advantage.
- Knowledge of contract law, ISO 9001 QMS, and negotiation skills are desirable.
- Minimum 2 years of relevant working experience or 5 years of experience in the oil and gas industry.
- Proficiency in MS Office, particularly Excel, Word, and Adobe; ability to work in an ERP environment.
- Able to work independently, plan ahead, and adapt to new challenges and opportunities.
The ideal candidate should possess strong initiative, resourcefulness, and a willingness to learn and explore new things. Socialization with customers and potential clients is essential for future contracts.
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