Training and Facilities Administration Manager
1 week ago
As a key member of the PSA International team, you will play a vital role in ensuring the smooth operation of our training and facilities administration functions. This is an exciting opportunity to join a dynamic and global organization that is at the forefront of creating cargo solutions to enable more agile, resilient, and sustainable supply chains.
Main Responsibilities:- Oversee the maintenance and upkeep of training and office facilities through scheduled maintenance and upgrading programs.
- Develop, implement, and ensure compliance with all regulatory requirements and company policies, procedures, and guidelines.
- Provide administrative and logistical support, including the maintenance of office assets and inventory.
- Liaise with internal and external stakeholders, contractors, and administer maintenance contracts or the renewal of contracts for office and training administration supplies and equipment, purchase of fixed assets, maintenance of facilities, and renovation of premises.
- Ensure accountability of office supplies, equipment, and assets, including performing verification exercises.
- Coordinate activities to ensure continuity of business and training operations.
- Provide administration support on staff and personnel matters to management, supervise, and provide guidance to office/training administration/facilities assistants, including performance reviews where appropriate.
- Assist in managing and maintaining employee relations.
- Coordinate and monitor department and training budgets, including operating and capital expenditures, and highlight any issues or concerns to management where required.
- Be responsible for timely compilation and submission of required reports and training statistics and expenditures/budgets at agreed/pre-determined intervals, monitor training statistics and evaluation, and ensure the timely dissemination of information to relevant stakeholders to meet training targets/needs.
- Oversee and ensure timely applications and processing of training subsidies and funding with relevant agencies.
- Administer training sponsorship schemes for staff training and development, including necessary follow-ups.
- Coordinate and organize specific training programs, including logistical and other arrangements.
- Assist in the administrative and logistical support for training and department functions/events, such as catering for meals, sourcing for venues, souvenirs, etc.
- Coordinate external visits and necessary follow-ups.
- Assist in the review of existing training and administrative processes and develop and implement process and productivity improvements for continuous improvement.
- Undertake any other duties and tasks that may be assigned.
Requirements:
Possess a degree with at least 6 years of relevant working experience.
- Proactive, independent, and strong drive for results.
- Resourceful, hands-on, and able to multi-task with strong planning, organization, and implementation skills.
- Detailed and meticulous with attention to details.
- Good communication and writing skills.
- Able to interact with different levels of people and across different functions.
- Able to work independently and as a team.
- Proficient in MS Office Suite and keen to learn new skills and knowledge.
Added Advantage:
- Knowledge of facilities management and general administration.
- Familiar with procurement procedures, contract terms and conditions, and managing vendors and suppliers.
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