Senior Administrative Assistant
1 week ago
Our organization is seeking a highly skilled and experienced Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide administrative support to senior executives, ensuring seamless execution of daily tasks and responsibilities.
The ideal candidate will be highly organized, able to multitask, and maintain confidentiality at all times. You will be responsible for managing calendars, screening phone calls, coordinating travel arrangements, and maintaining accurate records.
- Calendar Management:
- Manage active calendars of daily appointments and events for senior executives.
- Adjust any schedule items as required.
- Communication:
- Screen and manage phone calls for senior executives.
- Assist in circulating documents for signatures.
- Travel Arrangements:
- Manage detailed travel plans, itineraries, and agendas.
- Book flights, accommodation, and transportation.
- Organize and maintain receipts, records, and documentation for company purposes.
- Information Management:
- Conduct research and gather information.
- Presentation of data in a succinct and well-written manner.
- Event Planning:
- Assist in planning and organizing personal events, conferences, or functions.
- Liaison Role:
- Act as a liaison between senior executives and other staff members and external contacts.
- Personal Support:
- Provide personal support to senior executives, including managing personal appointments and running errands.
- Be available and continuously accessible.
Requirements:
- Degree in Business Management or related field.
- Minimum 3 years experience providing significant secretarial/personal administrative support.
- Strong organizational skills and problem-solving abilities.
- Intuitive ability to anticipate the needs of senior executives.
- Proficient in Microsoft Office (Outlook, Word, Excel).
- Ability to work independently and under pressure.
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