Senior Administrative Assistant
3 days ago
The role of an Executive Support Specialist involves providing high-level administrative support to senior executives, ensuring seamless day-to-day operations.
Key responsibilities include:
- Coordinating calendars, scheduling meetings and arranging appointments and engagements.
- Providing administrative assistance to senior leaders as required, including taking minutes, preparing presentations and other tasks.
- Organizing internal and external meetings, ensuring smooth logistics for onsite or virtual gatherings.
- Arranging complex travel arrangements, including visa processing and accommodations, for business and personal trips.
- Executing various errands and providing event support as needed.
- Performing additional secretarial tasks according to established guidelines, ensuring accuracy and timeliness.
- Anticipating the needs of senior leaders and assisting in ad-hoc tasks to facilitate efficient operations.
- Serving as a liaison between senior leaders and other stakeholders, conveying instructions and ensuring effective communication.
- Maintaining confidentiality and handling sensitive information with discretion and professionalism.
Qualifications include:
- 3 years of driving experience (Singapore type 3A, Automatic MPV Car) is preferred.
- Candidate should possess a diploma, Bachelor's degree in Secretarial/Business Administration or equivalent with at least 3 years of relevant working experience.
- Ability to work flexible hours.
- Willingness to travel overseas as needed.
- Bilingual proficiency in English and Chinese (both written and spoken) to effectively communicate with English and Chinese-speaking stakeholders.
Required skills include:
- Microsoft PowerPoint
- Microsoft Office
- Microsoft Excel
- Travel Arrangements
- Time Management
- Administrative Support
- Microsoft Word
- Scheduling
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