Front Office Administrator

6 days ago

Singapore beBeeAdministration Full time $3,500 - $5,500

Job Title: Front Office Administrator

Key Responsibilities:
  • Provide exceptional customer service by greeting visitors warmly and directing them appropriately.
  • Manage the reception area, ensuring it is tidy and welcoming at all times.
  • Handle incoming and outgoing mail, couriers, and deliveries efficiently.
  • Maintain visitor logs and manage access control procedures.
Administrative Support:
  • Assist with travel arrangements and expense claims for staff as required.
  • Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
  • Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
  • Coordinate and schedule meetings, appointments, and conference room bookings.
  • Prepare presentations, reports, and other documents as needed.
  • Manage office equipment, ensuring it is in good working order and arranging for maintenance when required.
  • Maintain accurate and up-to-date filing systems, both physical and digital.
Facilities Management:
  • Act as a liaison with building management for office-related issues.
  • Assist in coordinating office events, team lunches, and special occasions.
General Administrative Duties:
  • Perform data entry and maintain various administrative records.
  • Handle ad-hoc administrative tasks and projects as assigned by management.
  • Ensure compliance with office policies and procedures.
Requirements:
  • Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
  • Experience in travel management is a must.
  • Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills in English.
  • Strong organizational and time management skills with the ability to multitask and prioritize effectively.
  • A proactive, positive, and professional attitude with a strong customer service orientation.
  • Ability to work independently and as part of a team.
  • High level of attention to detail and accuracy.

Required Skills: Office Administration, Travel Arrangements, Interpersonal Skills, Inventory Management, Arranging, Data Entry, Facilities Management

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