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Administrative Manager Lead

2 weeks ago

Singapore Temasek Foundation Cares Full time

**Temasek Foundation Cares Mission**

We strive to make a positive impact on individuals and communities, now and for generations to come.

This role is an excellent opportunity to join our team and contribute to our mission.

**Job Description**

We are seeking a proactive and detail-oriented
Manager (Operations) to oversee office facilities and administrative functions, coordinate key organizational events such as board meetings, and provide additional support for the grant-making system.

This role requires a hands-on approach to ensuring smooth day-to-day operations and the successful execution of corporate initiatives.

**Responsibilities:**
  • Office Facilities & Administration
  • Oversee office maintenance, procurement, and vendor management to ensure a well-functioning workplace.
  • Manage office equipment, supplies, and service contracts.
  • Implement and monitor administrative policies and procedures to enhance operational efficiency.
  • Ensure compliance with workplace safety and security guidelines.
  • Event Coordination
  • Plan and coordinate board meetings, including logistics, scheduling, venue setup, and documentation.
  • Liaise with internal and external stakeholders to facilitate smooth execution of events.
  • Provide on-site support during events and handle any logistical issues that arise.
  • Support organisation-wide events, as needed.
  • Grant-Making System Support
  • Assist the Associate Director (Technology) in managing the grant-making system, including maintaining records.
**Requirements:**
  • Diploma in Business Administration, Facilities Management, or a related field.
  • At least 3-5 years of relevant experience in office administration, operations, or event coordination.
  • Strong organisational and problem-solving skills with attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and work independently in a fast-paced environment.
  • Experience with grant administration or knowledge of grant management systems would be an advantage.