ADMINISTRATION MANAGER
4 weeks ago
Key Responsibilities:
- Office ManagementOversee the maintenance and organization of office spaces, facilities, and equipment.
Ensure a clean, safe, and efficient working environment.
Manage office supplies, procurement, and inventory control. - Administrative OperationsDevelop and implement administrative policies and procedures.
Streamline office workflows to improve efficiency.
Ensure compliance with company regulations and industry standards. - Staff Supervision & CoordinationLead and supervise administrative staff, including receptionists, clerks, and assistants.
Assign tasks, monitor performance, and provide training when necessary.
Foster a positive and productive workplace culture. - Budget & Financial AdministrationPrepare and manage the administrative budget.
Monitor expenses and ensure cost-effectiveness in office operations.
Work with finance teams for invoice processing and vendor management. - HR & Compliance SupportAssist HR in managing employee records, payroll coordination, and recruitment processes.
Ensure company policies align with labor laws and workplace safety regulations. - Vendor & Contract ManagementNegotiate contracts with service providers, vendors, and suppliers.
Maintain relationships with external stakeholders for office-related services. - Event & Meeting CoordinationOrganize internal meetings, conferences, and corporate events.
Handle travel and accommodation arrangements for executives and employees. - Technology & System ManagementOversee office IT infrastructure, including software, hardware, and security protocols.
Collaborate with the IT team for system improvements and troubleshooting.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum 5+ years of experience in administrative management, office management, or a similar role.
- Experience in leading and supervising a team.
- Strong leadership and organizational skills – ability to manage teams and multitask effectively.
- Excellent communication skills – both verbal and written, for internal and external correspondence.
- Problem-solving abilities – ability to handle workplace challenges efficiently.
- Financial acumen – experience managing budgets and office expenses.
- Attention to detail – strong ability to handle documentation and compliance-related tasks.
- Tech-savvy – proficiency in office software (e.g., Microsoft Office, Google Workspace) and administrative tools.
- Knowledge of HR and compliance regulations – familiarity with labor laws and workplace policies.
- Experience in procurement and vendor management.
- Familiarity with corporate governance and compliance regulations.
- Hukkien speaking proficiency required to serve Hukkien-speaking clients.
Tell employers what skills you have
Negotiation
Techsavvy
Advertising
Interpersonal Skills
Arranging
Strategy
Vendor Management
Compliance
Human Resources
Business Development
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