Executive Assistant Leader
4 days ago
We are seeking an experienced and highly organised Executive Assistant to join our team at Nanyang Technological University (NTU). The successful candidate will provide high-level administrative support to the Chair, ensuring seamless day-to-day operations and facilitating effective communication between teams.
The ideal candidate will have a Bachelor's degree in any discipline and at least two years of administrative experience, preferably with event planning experience. Strong organisational and time management skills, excellent communication and interpersonal skills, attention to detail, and proficiency in MS Office are essential for this role.
Key Responsibilities:- Provide general administrative support for meetings chaired by the School Chair.
- Manage the Chair's calendar and engagements to optimise their time.
- Coordinate and facilitate travel arrangements, including raising travel requests and claims.
- Oversee the School's funding schemes for event support, working closely with the Head of Admin and the School Chair to ensure strategic alignment, transparency, and optimal resource allocation.
- Advise event organisers on navigating procurement, administrative, and financial processes to ensure compliance and operational excellence.
- Drive the planning and execution of School-level events, coordinating pre-event preparations, cross-functional teams for on-site support, and post-event follow-ups.
- Assist in coordinating visits to the school by external delegations, ensuring a professional and impactful experience.
- Update staff distribution lists in the School.
- Work with School HR and Facilities Office on general upkeep of offices, assignment of office/workspace to new faculty and staff.
- Procure goods and services for the School's admin office and stationery store.
- Maintain and update the School's intranet.
- Assist the Head of Admin with the administration of School's schemes and initiatives.
- Organise staff welfare activities.
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