Senior Executive, External Relations Specialist
4 weeks ago
The Senior Executive, External Relations will play a key role in supporting the Manager in the operational and administrative matters pertaining to the successful implementation of strategic initiatives that will contribute to the university's reputation and stakeholder operational excellence.
Key Responsibilities:Event Management and Operations- Plan and coordinate events such as conferences, seminars, workshops, visits, or social gatherings to ensure successful execution.
- Coordinate with stakeholders to align logistical aspects such as venue selection, catering, audiovisual setup, transportation, accommodation, manpower resource allocation, procurement, and budget expenses.
- Ensure events are executed within budget constraints and adhere to timelines.
- Coordinate and host guest visits to the College.
- Ensure seamless coordination from pre-event setup to onsite coordination and post-event reporting.
- Respond to event inquiries.
- Provide secretarial support for board advisory meetings, including coordinating meeting schedules, taking minutes, and arranging logistics.
- Manage inventory for corporate gifts.
- Maintain excel databases such as budget expenditure, partners, and event registration.
- Undertake other administrative and/or related duties as assigned.
- Manage relationships with stakeholders and improve service satisfaction.
- Provide administrative support for partnership agreements and maintain partner database.
- Assist in supporting marketing and promotion and other ad-hoc initiatives undertaken by the Office.
- Minimum good diploma from a recognized institution.
- Minimum 2-3 years of relevant working experience in event management, strategic partnerships, or related field, ideally in education or event sectors. Fresh graduates are welcome to apply.
- Excellent interpersonal, analytical, and problem-solving skills.
- Strong verbal and written communication skills.
- Team player, highly motivated to build relationships with cross-department members, stakeholders, and others in the organization who have an impact on the projects.
- Self-driven with the ability to work independently as a team member with minimal direction.
- Able to work in ambiguous situations with a positive attitude.
- Excellent organization, prioritization, monitoring, and follow-up skills within tight deadlines.
- Proficient in MS Office (Word, Excel, PowerPoint).
- Working knowledge of SAP, CRM application, or design applications will be a bonus.
We regret that only shortlisted candidates will be notified.
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