Senior Executive Assistant

2 weeks ago

Singapore beBeeAdministrative Full time $120,000 - $150,000

Job Overview:

Senior Administrative Professional

We are seeking a highly skilled and experienced Senior Administrative Professional to join our team. This role will play a pivotal part in supporting senior management by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.

  • This position directly supports a C16 level manager and provides administrative support to an entire department
  • The ideal candidate will manage day-to-day calendar(s) of senior management, ensuring seamless coordination of meetings, appointments, and conferences
  • They will coordinate all aspects of executive-level manager appointments, meetings, receptions, and conference calls, demonstrating exceptional organizational skills
  • Preparation and review of materials and correspondence for meetings, maintaining accuracy and attention to detail
  • Assistance with creation/modification of presentations, spreadsheets, and other various documents, showcasing technical expertise
  • Coordinate travel arrangements, prepare and distribute schedules/agendas for travel, and track expenses through the Travel and Entertainment Expense system
  • Prepare, reconcile, and track expense reports, ensuring timely submission and accurate reconciliation
  • Order supplies and process invoices through the Procure to Pay system, maintaining efficient operations
  • Process and follow up on Virtual Requests, resolving issues promptly and efficiently
  • Assist in ad-hoc reports and special projects as needed, demonstrating adaptability and flexibility
  • Train, coach, or guide other administrative staff when required, fostering a culture of growth and development

Key Qualifications:

Requirements

Experience in office administration within a large and complex financial services organization or similar setting, high proficiency in Microsoft Office applications, clear and concise written and verbal communication skills, ability to quickly gain command of new systems, self-motivation, and attention to detail are required.

Education: A Bachelor's degree or equivalent experience is preferred.

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