Highly Skilled Administrative Assistant
1 week ago
Job Description: We are seeking an experienced Administrative Support Professional to provide high-level administrative assistance to our team. The ideal candidate will have excellent coordination, interpersonal, and communication skills. They will be proficient in Microsoft Office Applications and possess a minimum of two years' experience in a similar role, preferably in healthcare.
Key Responsibilities:
- Maintain and update various administrative systems, including leave records and departmental calendars.
- Ensure timely filing and tracking of documents, including leave applications and procurement requests.
- Develop and maintain accurate departmental contact lists and distribute them to relevant staff members.
- Coordinate the creation and submission of forms and materials for committee approval.
- Liaise with vendors to procure artwork and other supplies.
- Process payments and claims on behalf of clinicians.
- Compile and submit monthly training hours for BSTs and ASTs.
- Assist in collating MOPEX assessment results and distributing them to senior doctors.
- Maintain accurate records of NUH IT assets.
- Manage pantry inventory, including ordering and stock control.
- Coordinate catering arrangements for departmental functions.
- Provide secretariat support for Senior Staff Meetings and Core Group Meetings.
- Cover duties and leave between team members as needed.
Requirements:
- Excellent coordination, interpersonal, and communication skills.
- Proficient in Microsoft Office Applications.
- Minimum two years' experience in a similar role, preferably in healthcare.
- Diploma qualification or equivalent.
Benefits: This role offers a dynamic and supportive work environment, with opportunities for professional growth and development.
About Us: We are a leading healthcare organization dedicated to providing exceptional patient care. Our team is passionate about delivering high-quality services, and we are committed to attracting and retaining talented individuals who share our values.
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