Senior Executive Assistant

2 weeks ago

Singapore beBeeRiskManagement Full time $3,000 - $5,000
Executive Assistant Job

Are you looking for a challenging role that offers a mix of administrative and support duties? This Executive Assistant position is perfect for someone who enjoys working in an office environment, managing calendars, emails, and meetings. As an Executive Assistant, you will provide general support to senior executives, ensuring the smooth operation of daily activities.

Key Responsibilities:

  • Office Management (35%):
  • Manage the calendar of senior executives, scheduling appointments and meetings as needed. Provide travel arrangements, including booking flights, hotels, and transportation.
  • Coordinate meetings, events, and conferences, arranging logistics and catering as required.
  • Prepare and edit documents, presentations, and reports, ensuring accuracy and professionalism.

Programme Support (30%):

  • Assist with programme planning and coordination, including event management and budgeting.
  • Communicate with stakeholders, suppliers, and team members, ensuring effective project execution.
  • Develop and maintain relationships with key partners and vendors.

PA Duties (35%):

  • Provide exceptional customer service to senior executives, handling inquiries and resolving issues promptly.
  • Organize and coordinate business trips, itineraries, and travel arrangements.
  • Maintain accurate records, files, and databases, ensuring data integrity and confidentiality.
Requirements:


Recognised Diploma / Degree with at least 2 years of relevant working experience.

Excellent communication and interpersonal skills are essential for this role.

Proficient in Microsoft Office, Google Suite, or other productivity tools.

Ability to multitask, work under pressure, and meet deadlines consistently.

Strong analytical and problem-solving skills, with attention to detail and accuracy.

Knowledge of good office practices, procedures, and IT systems is desirable.

Tell employers what skills you have

Administrative Support
Risk Management
Financial Risk
Procurement
Facilities Management

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