Regional Administrative Coordinator

5 days ago

Singapore beBeeExecutive Full time $80,000 - $120,000
Job Description

This is a role in the Regional Health System Office, focusing on administrative coordination and meeting management.

  1. Administrative Coordination and Meeting Management
  • Maintain and update comprehensive clinical staff rosters, including leave schedules and on-call arrangements for clinicians, administrators, and allied health professionals.
  • Coordinate and manage logistics for regular clinical and leadership meetings, including scheduling, room bookings, and follow-up actions.
  • Manage complex calendars for leadership team, ensuring efficient time management.
  1. Training and Development Support
  • Coordinate training plans with internal stakeholders and external vendors for RHSO staff.
  • Manage training records, track Continuing Professional Education (CPE) points, and facilitate CPE point applications.
  • Document and report on training programs and progress.
  • Process EPIC system access requests for staff.
  1. Office and Facility Management
  • Liaise with Facility Management, vendors, and CIFO to address and resolve office maintenance issues promptly.
  • Process monthly bills and claims, ensuring timely submission for payment.
  • Conduct comprehensive office orientations for new hires, including safety and security briefings.
  • Manage office access control for staff across RHSO locations.
  • Support weekend community health events as needed.
Required Skills and Qualifications
  • Diploma in any discipline.
  • 2+ years of relevant administrative experience, preferably in healthcare settings.
  • Strong proficiency in Microsoft Office Suite, with advanced Excel skills.
  • Excellent organizational and multitasking abilities.
  • Strong communication skills and attention to detail.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Willingness to work at various hospital cluster locations as required.
Benefits

A competitive remuneration package and a comprehensive range of benefits await successful candidates.

How to Apply

Email your resume in a detailed format to the EA Personnel listed below.

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