Department Administrator

5 days ago

Singapore beBeeAdministrative Full time $3,500 - $5,500

Job Title: Department Administrator

The role of a Department Administrator is to oversee the daily operations of the department. This includes managing administrative tasks, supporting the Faculty team in all activities, and maintaining accurate records.

  • Responsibilities:
  • Collect MCs from the box twice a day, stamp the MCs and save them in the respective batch, then pass the original MCs to Student Services.
  • Check on the Diplomas attendance, including MCs and other supporting documents, twice a week.
  • Prepare and print Diplomas attendance.
  • Arrange for Sous chef and Sanitation duties for each Term when the name-list is confirmed.
  • Prepare the Faculty monthly line-up calendar.
  • Prepare Student Line-up materials weekly.
  • Update the Maintenance Logbook from the Lab and Kitchen Checklist for Operations to follow up.
  • Create and file the checklist every fortnight.
  • Prepare/Fill up the monthly Staff Lunch schedule from the team's planning.
  • Add the class lesson for TL3 Administration Report - on weekly basis.
  • Faculty line up - minutes taking and display line PowerPoint.
  • Scan memos into the Y drive and file them as according to the batches.
  • Receive the completed and signed Attendance for each term, check all attendance are signed and with supporting documents, and scan soft copy to Y drive.
  • For Zoom attendance/online lessons, remind and follow up with instructors for their zoom attendance screenshot as evidence for SSG.
  • SOTM compilation.
  • Ad-hoc Web-site change forms.
  • Ad-hoc meeting secretary.
  • Ad-hoc Data entry & logistics.
  • Logistics for SDB.
  • Assist to translate minutes for SDB.
  • Energize the philosophy and culture of the organization and ensure company vision, mission, and objectives are met.
  • Ensure proposals are reports are error-free and brand aligned.
  • Ensure that punctuality, tardiness, and grooming standards are maintained.

Requirements:

  • Possess a Diploma in Business Administration or equivalent.
  • Minimum of 3 years' working experience preferably in Education Industry.
  • Ability to handle sensitive and confidential information with discretion.
  • Excellent command of both spoken and written English.
  • Good planning and organisation skills.
  • Work independently with minimum supervision.
  • Good communication and interpersonal skills.
  • Confidence to conduct presentations on management reports.
  • Digitally savvy.
  • Proficient in Microsoft Office applications.

Benefits:

  • Opportunity to work in a dynamic team environment.
  • Professional development opportunities.
  • A supportive and inclusive work culture.
  • Competitive salary and benefits package.

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