Department Administrative Assistant

3 days ago


Singapore beBeeAdministration Full time $4,200
Job Title: Department Administrative Assistant

Role Description:

This is a highly responsible administrative position that requires strong organizational and communication skills. The ideal candidate will provide comprehensive administrative support to the department, ensuring seamless day-to-day operations.

Responsibilities include but are not limited to:

  • Maintaining the Clinical HOD's diary schedule and confirming appointments, meetings, lectures, seminars, and other official engagements;
  • Managing administrative duties such as typing, scanning, making appointments, coordinating meetings, booking meeting rooms, opening general mails and replying to enquiries;
  • Answering and screening telephone calls and enquiries for Clinical HOD and department doctors;
  • Establishing and maintaining filing systems;
  • Processing incoming and outgoing mail;
  • Informing and/or reminding HOD on matters of interest and importance;
  • Applying and preparing IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants;
  • Providing in-administrative support to department doctors including HO's, MO's, residents, and medical students;
  • Drafting, composing and/or typing documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors;
  • Working together with other department admins on schedules;
  • Generating monthly rosters for medical staff;
  • Compiling department's statistics and preparing department's monthly reports;
  • Updating telephone directories/lists for department doctors;
  • Assisting doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc).

Benefits:

The ideal candidate will enjoy a competitive remuneration package and have opportunities to develop their skills and career in a dynamic and supportive team environment.

Requirements:

  • Strong organizational and time management skills;
  • Excellent communication and interpersonal skills;
  • Ability to work independently and as part of a team;
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint);
  • Good analytical and problem-solving skills;
  • Discretion and confidentiality in handling sensitive information.

Skills:

  • Microsoft PowerPoint
  • Microsoft Office
  • Corporate Governance
  • Microsoft Excel
  • Interpersonal Skills
  • Administration
  • Accounting
  • Compliance
  • Communication Skills
  • Administrative Support
  • Statistics
  • Microsoft Word
  • Regulatory Requirements


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