Administrative Assistant

1 day ago

Singapore beBeeAdministration Full time $4,200

We are seeking a highly skilled Administrative Assistant to join our team. The ideal candidate will have excellent organizational and communication skills, with the ability to work independently and as part of a team.

About the Role

This is a challenging and rewarding role that requires attention to detail, strong administrative skills, and the ability to prioritize tasks effectively. You will be working closely with department doctors, medical staff, and other administrators to ensure the smooth operation of the department.

Responsibilities
  • Maintain Clinical HOD's diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements
  • Manage admin duties such as typing, scanning, making appointments, coordinating meetings, book meeting rooms, open general mails and replying to enquiries
  • Answer and screen telephone calls and enquiries for Clinical HOD and department doctors
  • Establish and maintain filing system
  • Process incoming and outgoing mail
  • Inform and/or remind HOD on matters of interest and importance
  • Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants
  • Provide in administrative support to department doctors including HOs, MOs, residents, and medical students
  • Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors.Working together with other department admins on schedules
  • Generate monthly roster for medical staff
  • Compile department's statistics and prepares department's monthly reports
  • Update telephone directory / list for department doctors
  • Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc)
Requirements

To be successful in this role, you will need:

  • A high level of organizational and time management skills
  • Excellent communication and interpersonal skills
  • The ability to work independently and as part of a team
  • Strong analytical and problem-solving skills
  • A good understanding of Microsoft Office applications
What We Offer

We offer a competitive salary package and a range of benefits, including:

  • A supportive and dynamic work environment
  • Opportunities for professional development and growth
  • A comprehensive benefits package
How to Apply

If you are a motivated and experienced administrative assistant looking for a new challenge, please submit your resume to us.

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