Document Management Specialist
2 days ago
Job Title: Document Management Specialist
This is an exciting opportunity for a detail-oriented and organized professional to join our team as a Document Management Specialist.
Key Responsibilities:
- Maintain and process company documents efficiently, ensuring they are accurate, complete, and easily accessible.
- Collaborate with the project team to prepare reports, meeting notes, and other requests in a timely and effective manner.
- Manage and transmit files from project initiation through construction and closeout, adhering to established procedures.
- Collect, scan, and upload documents following set protocols, maintaining the highest level of quality and attention to detail.
- Verify that all technical documents, including reports, drawings, and blueprints, are collected and registered within the system.
- Utilize SmartSolve Document Management for everyday operations, maintenance, and quality control, ensuring seamless document management.
- Notify personnel of updated document versions and provide clear instructions on accessing them.
- Print and distribute documents as necessary, ensuring timely communication and collaboration.
- Work closely with various departments, including human resources, marketing, and construction, to ensure smooth document flow.
Requirements:
- Diploma or Associate degree in Business Administration or a related field.
- Knowledge of SmartSolve Document Management and document capture/image capture systems.
- Minimum of 2 years' experience in document or records management.
- Experience working with multiple file types and ability to find and preserve paper documents.
- Basic understanding of construction documents.
- AutoCad skill and knowledge will be advantageous.
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