Operations Coordinator

2 weeks ago


Singapore GOODWOOD SHIP MANAGEMENT PTE. LTD. Full time
Job Summary

We are seeking a highly skilled and experienced Operations Coordinator to join our team at Goodwood Ship Management PTE. LTD. The successful candidate will be responsible for assisting in the daily operations of the Operations department, working under the guidance of the Operations Manager and Team.

Key Responsibilities
  • Assist in the preparation and maintenance of SPRO Agreements for vessels calling ports in China.
  • Upload and maintain HVPQ and Crew Matrix on the OCIMF websites as needed.
  • Update certificates in Q88 website for the fleet.
  • Maintain and monitor records of Ship Sanitation Control Exemption Certificates (SSCEC) of fleet vessels.
  • Maintain and monitor tracking records on the status of Dispensation letters from Flag State.
  • Prepare weekly position lists for fleet vessels.
  • Maintain all US-related documentation such as VRP, NTVRP, CCP, PCSOPEP, COFR for fleet vessels calling US ports.
  • Assist in the preparation of Ship Security Plans (SSP), Ship Security Assessment (SSA) and On-Scene Security Survey (OSSS) under the guidance of the Company Security Officer.
  • Assist in the preparation of Marine Superintendent Inspection reports.
  • Participate in the Health, Safety, Quality, Environment, Energy and Cyber Security Culture within the Company.
  • Monitor Navigation, Cargo, Mooring audits for the fleet.
  • Prepare documents for TMSA office audits.
  • Assist in Flag state registration.
Requirements
  • Minimum GCE 'O' Level with good score and working experience in ship management or Ship Owning company for Technical, Operation or Safety department for at least 4 to 5 years.
  • Polytechnic Diploma in Maritime or any Engineering discipline. Experience in Ship Management or Ship Owning company for Technical, Operation or Safety department for 1 to 2 years is preferred.
  • Good written and interpersonal communication skills.
  • Resourceful, driven, proactive, punctual, discipline and independent.
  • Team player, able to work with team members.
  • Ready to work extra hours and during weekend if required.
  • Ability to work in a fast-paced environment with deadlines and goals.
  • Computer literate in Microsoft Word, Excel, Power Point and Outlook.


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