Document Management Specialist

3 days ago


Singapore ADVANCED CAE PTE. LTD. Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Management Specialist to join our team at ADVANCED CAE PTE. LTD. The successful candidate will be responsible for managing and maintaining our document control system, ensuring that all documents are accurately identified, categorized, and controlled.

Key Responsibilities
  • Document Organization and Control: Organize and maintain documents, submissions, and correspondences between departments, ensuring timely and efficient processing.
  • Document Retrieval and Management: Manage requests for drawing and documentation retrievals from internal and external parties, ensuring prompt and accurate delivery.
  • Document Maintenance and Upkeep: Maintain and update documents, such as manuals and project documents, to ensure they are up-to-date and easily accessible.
  • Document Control Procedures: Implement and execute document control procedures and policies to receive project documents from project teams and contractors, and distribute them to the maintenance team for review and approval.
  • Document Review and Compliance: Review documents for completeness, accuracy, and compliance with established standards and guidelines.
  • Document Control System Management: Manage the document control system to ensure that all documents are accurately identified, categorized, and controlled.
Requirements
  • Document Management Skills: Proven experience in document management, including organization, retrieval, and maintenance.
  • Communication Skills: Excellent interpersonal and communication skills, with the ability to work effectively with internal and external stakeholders.
  • Technical Skills: Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, as well as experience with document management software.
  • Compliance Knowledge: Understanding of compliance regulations and standards, including ISO.


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