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Document Management Specialist

2 months ago

Singapore WUXI BIOLOGICS BIOPHARMACEUTICALS SINGAPORE PRIVATE LIMITED Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Management Specialist to join our team at WUXI BIOLOGICS BIOPHARMACEUTICALS SINGAPORE PRIVATE LIMITED. The successful candidate will be responsible for managing and maintaining all controlled company documents, ensuring they are current and accurately reflect recorded evidence.

Key Responsibilities
  • Document Management: Manage and maintain all controlled company documents, including procedure documents and forms.
  • Document Hierarchy and Process Systems: Create and manage document hierarchy and process systems to ensure efficient document management.
  • Document Identification and Filing: Take charge of all document identification and filing, ensuring proper organization and security of documents.
  • Document Audits: Frequently conduct document audits to confirm they are current and accurately reflect recorded evidence.
  • Document Distribution: Ensure revised documents are accessible and assist with communication during external audits.
  • Document Lifecycle Management: Oversee document through its entire lifecycle (inception to archival).
  • Document Editing and Preparation: Check and edit incoming documents and prepare for distribution per project requirement.
  • Document Filing and Organizing Systems: Maintain document filing and organizing systems that are both effective and efficient.
  • Document Security: Ensure proper organization and security of documents (paper and electronic).
  • Document Retrieval: Log document requests and help retrieve documents as needed for employees.
  • Document Delivery: Confirm delivery of documents to proper personnel.
  • Collaboration and Communication: Collaborate and communicate with managers and project leaders.
Requirements
  • Education: Bachelor's degree credits approved in Business Administration, or related.
  • Experience: 5+ years of relevant experience.
  • Skills: Proficient in SharePoint, Word, Excel, Outlook and/or other document management software and web-based tools.
  • Personal Qualities: Detail-oriented, expert data organizer, strong oral and written communication, organized, collaboration & teamwork, accountability.