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Office Operations Specialist
2 weeks ago
Ngee Ann Polytechnic's School of Film & Media Studies requires an Office Operations Specialist to perform various administrative duties.
Main Responsibilities:
This 11-month contract position involves:
- Supporting course leads and other departments in their daily operations.
- Processing information, data entry, record-keeping, and document management.
- Assisting in hiring staff by scheduling interviews, managing arrangements, and drafting hiring forms.
- Managing staff passes, catering orders, and classroom bookings.
- Providing logistical support to Associate Trainers onsite during training days.
- Aiding in teaching claim submission by reminding course leads and retrieving confirmed timesheets.
Requirements:
We seek an individual with at least 2 years of experience in administrative support roles, possessing skills in:
- Administrative Support: Scheduling, filing, data entry, and document handling.
- Customer Service & Communication: Handling inquiries and maintaining smooth communication.
- Organization & Time Management: Prioritizing tasks, multitasking, and managing time effectively.
- Basic Financial & HR Support: Invoicing, petty cash, employee records, and recruitment or onboarding.
- Event & Project Coordination: Organizing meetings, workshops, or small projects.
About Our Institution:
Ngee Ann Polytechnic is a public tertiary institution recognized for its academic excellence and strong industry connections.
We strive for innovation, teamwork, and excellence, and we welcome individuals who share these values to join our community.
