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Office Operations Coordinator

2 weeks ago

Singapore beBeeCoordinating Full time $4,500 - $6,000
Office Operations Coordinator

The Office Operations Coordinator is a multifaceted role requiring a highly skilled and organized individual to manage day-to-day office activities. This position involves overseeing administrative, hospitality, and logistical functions to ensure seamless execution and optimal results.

Main Responsibilities:
  • Maintain inventory levels of office supplies and pantry items.
  • Coordinate office maintenance, cleanliness, and logistics.
Hospitality & Guest Services:
  • Provide refreshments and prepare meeting rooms for guests.
  • Coordinate festive decorations for events.
Administrative Support:
  • Submit documents to relevant departments.
  • Handle internal matters, including office hygiene and cleanliness.
  • Manage incoming calls, letters, and deliveries.
  • Coordinate lunch orders for staff and visitors.
  • Act as Meeting Room Coordinator.
  • Oversee mobile apps used internally.
  • Manage dispatch services and logistics.
  • Handle access control systems.
  • Filter and direct incoming calls and visitors as necessary.
HR & Recruitment Support:
  • Assist in arranging interviews.
  • Update leave records and support HR admin tasks.
  • Manage company accommodation and liaise with staff.
Project & Event Management:
  • Assist in planning and executing office projects and events.
Required Skills:
  • Ability to handle multiple tasks efficiently.
  • Excellent interpersonal and communication skills.
  • Effective problem-solving and independent thinking.