Master Programme Coordinator

2 weeks ago

Singapore beBeeProgrammManager Full time $68,000 - $97,000
Key Job Details

The Office for Skills-First Practices aims to build capability and mindshare of stakeholders to articulate, activate, and recognise skills, thereby driving the optimisation of human capital development and effective use of skills.

This role will play a critical part in supporting the delivery of high-quality, revenue-generating overseas programmes and maintaining robust internal operations. The ideal candidate is highly organised, detail-oriented, and thrives in managing multiple moving parts in a fast-paced environment.

Job Responsibilities
  • Coordinate the end-to-end delivery of overseas and local training or consultancy programmes to ensure all project milestones and timelines are met
  • Plan and manage all logistical arrangements, including travel, accommodation, venue bookings, catering, workshop materials, and equipment setup where required
  • Liaise with internal and external stakeholders including overseas clients to confirm attendance, share pre-engagement details, and address logistical queries
  • Prepare and collate key programme materials such as presentation decks, participant pre-reads, evaluation forms, certificates, and printed materials
  • Prepare procurement documentation and assist with drafting and routing engagement letters and contracts using approved templates
  • Track procurement and contract statuses, following up with stakeholders to ensure timely processing
  • Support the delivery of overseas programmes, which may require travel from time to time
  • Compile and format monthly KPI reports, ensuring data consistency and filing evidence for audit readiness
  • Upload and manage team documents in the shared repository and maintain an organized, up-to-date document repository
  • Assist with website administration by uploading approved content and formatting them according to established web templates
  • Support in the updating and maintenance of contact lists of collaborators and partners for easy reference and reporting purposes
  • Monitor the OSP team mailbox daily, respond to general queries, and route specific requests to the relevant team member accordingly
  • Coordinate internal team meetings (weekly, monthly, or ad hoc) and provide calendar support for the Director, including managing room bookings, and ensuring that proper access rights are correctly set.
  • Support Office-led events such as roundtables and events by managing RSVPs, guest lists, and on-site logistics, and support the coordination of travel and accommodation arrangements for overseas guests visiting Singapore
Required Skills and Qualifications
  • Project Coordination and Execution: Strong ability to plan, execute and track multiple concurrent tasks and timelines across both internal operations and external programme delivery. Able to manage dependencies and adjust schedules proactively in fast-paced settings.
  • Logistics and Operational Planning: Able to handle end-to-end logistics, including travel, venue arrangements, catering, documentation preparation, and onsite coordination for both local and overseas programmes
  • Stakeholder Liaison: Able to communicate with internal teams, partners, vendors, and overseas clients to align expectations, resolve issues, and maintain smooth delivery across touchpoints
  • Procurement and Contract Administration: Familiar with procurement protocols and capable of preparing contract / documentation, tracking approvals, and maintaining clear records.

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