Dedicated Email and Office Administrator

2 weeks ago

Singapore beBeeAdministration Full time
Job Title

We are seeking a diligent and organized professional to join our team as an Email and Office Administrator.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, handling administrative tasks with precision, and providing exceptional support to the management team.

Key Responsibilities:
  • Manage company email and office telephone directory listing.
  • Plan, forecast, and manage general office and pantry supplies and related expenses.
  • Coordinate office festive decorations and organize company events and staff wellbeing activities.
  • Assist with scheduling and updating of appointment calendars, booking air-tickets, and hotel bookings for board members.
  • Perform general marketing duties, including printing corporate gifts, calendars, diaries, and T-shirts, managing social media accounts, and preparing quarterly board meeting documents.
  • Manage portals pertaining to board meetings, coordinate with board members, and handle end-to-end recruitment processes.
  • Onboard and offboard employees, perform necessary checks during hiring, and maintain HR management systems.
  • Maintain organization charts, update records on MOM Portal, and prepare visa letters for delegates visiting from overseas.
  • Support operational workflow, monitor time attendance, and leave records, and cover reception duties when required.
Requirements:
  • Diploma holder in any discipline.
  • Meticulous, well-organized, detail-oriented, multi-tasker, resourceful, and solution finder.
  • Good command in writing, good working attitude, and passion to learn.
  • Proactive attitude, ability to work independently and as a team-player, computer literacy skills, effective communication, and interpersonal skills.

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