Administrative Support Specialist

1 month ago


Singapur, Singapore Nanyang Technological University Full time

Nanyang Technological University (NTU) Innovation and Entrepreneurship (I&E) is committed to translating the university's inventions and creativity into tangible outcomes that drive economic growth and enhance quality of life for Singapore and beyond.

We are seeking an experienced Assistant Manager, Administrative Support to join our team.

The successful candidate will be responsible for:

Procurement, Accounting, and Reporting

  • Manage procurement, reimbursement, and accounting activities to ensure seamless operations.
  • Provide timely advice and guidance to stakeholders on procurement and budget allocation matters.
  • Budget planning and management for office-related expenses, ensuring compliance with policies and guidelines.
  • Ensure accurate records and perform due diligence in accounting of expenditures for reliable periodic reporting.
  • Facilitate timely processing of expense claims and generate monthly, quarterly, and yearly reports as required.
  • Monitor the status of outstanding purchase orders to ensure they remain current and valid.
  • Ensure purchases comply with procurement policies and guidelines.
  • Perform due diligence on all procurement activities to optimize cost-effectiveness and value.

Other General Administration

  • Understand and apply current policies and procedures to synchronize processes and minimize operational disruptions.
  • Design and implement new procedures and workflows for NTU I&E.
  • Track critical deadlines and support the Reporting Officer in managing administrative matters.
  • Establish and refine Standard Operating Procedures (SOPs) for all areas of responsibility to enhance process efficiency.
  • Offer administrative support, including handling claims submissions and approval requests.
  • Coordinate travel arrangements for official business and provide logistical support for meetings with internal and external stakeholders.
  • Handle any other ad-hoc initiatives and assignments assigned by the Office.

Requirements

  • A degree in Business Administration or a related field is preferred.
  • Minimum 5 years of working experience in an administrative role.
  • Relevant working experience in an institute of higher learning and/or the education sector will be advantageous.
  • Strong proficiency in MS Office Applications.
  • Strong written and verbal communication skills.
  • Able to work individually and collaborate with others as a team.
  • Strong planning, organizational, and problem-solving skills.
  • Independent and possess strong multi-tasking abilities.
  • Meticulous and attentive to details.

Appointment may vary and will commensurate with candidate's years of working experience.



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