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Administrative Support Specialist

2 months ago

Singapore MyCareersFuture Full time

**Job Summary**

MyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to the finance and administration department, ensuring the smooth operation of our office.

**Key Responsibilities**

  • Support the finance and administration department in accounts and general administration works.
  • Process vendor invoices, prepare payment vouchers, and receive vouchers.
  • Assist in bookkeeping activities and inventory management.
  • Monitor and verify discrepancies, and key in supplier delivery orders and invoices into the accounting system.
  • Tabulate and assist in checking employee claims.
  • Enter data into software such as Microsoft Excel, Word, and the accounting system.
  • Organize and maintain both paper and electronic files, manage databases, and ensure information is accurate and up-to-date.
  • Oversee the maintenance of office facilities and equipment, ensuring a safe and efficient work environment.
  • Maintain the confidentiality of sensitive information and ensure compliance with data protection regulations.
  • Provide support to clients or customers who visit or call the office.

**Requirements**

  • Minimum GCE O-Level or equivalent.
  • Good communication skills and multitasking abilities.
  • Proficiency in MS Office (Word, Excel, and PowerPoint).