Document Coordinator

1 week ago


Singapur, Singapore JLL Full time
About the Role

We are seeking a highly organized and detail-oriented Document Controller to join our team in Singapore. As a Document Controller, you will play a critical role in ensuring the accuracy and control of project information within our Electronic Document Management System (EDMS).

Key Responsibilities
  • Collate and upload documents into centralized folder structures following established procedures
  • Verify the accuracy of documents, including spelling and grammar, and make necessary edits
  • Ensure compliance with pre-established document control requirements, including document layout and numbering systems
  • Expedite the creation, review, signature approval, and release of internally produced documents
  • Enter data, receive, track, and control documents using the EDMS to register documents and maintain databases
  • Produce logs, transmittals, and other reports as required
  • Assist users in capturing and locating electronic information
  • Verify retention requirements and arrange for hard copy filing and long-term storage or handover of documents to clients
  • Review and update technical documents, including manuals and workflows
  • Ensure all documents and files have appropriate document management version control protocols in place
  • Use proprietary digital Document Management Systems as directed
  • Notify personnel of updated document versions and provide access instructions
  • Work with documents and records across various business lines, regions, countries, and sectors
  • File all documents as digital records
  • Create document templates as requested for future use
  • Retrieve files as requested by key stakeholders and clients
  • Manage the flow of documentation within the organization
  • Maintain confidentiality around sensitive information and terms of agreement
Requirements
  • Basic understanding of construction and engineering project documentation, drawings, etc.
  • Familiarity with project management would be viewed favorably
  • Knowledge and familiarity of Electronic Document Management Systems (EDMS)
  • Proficient typing and editing skills
  • Data organization skills
  • Attention to detail
  • Ability to engage and work effectively with all levels of stakeholders, including senior executives
  • Strong analytical background with attention to detail
  • Strong organization skills with the ability to work on multiple tasks
  • Show proof of rigor and autonomy when working
  • Ability to work to meet deadlines, even when timeframes are demanding
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for career growth and development. If you are a motivated and detail-oriented individual who is passionate about document management, we encourage you to apply.



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