Document Management Specialist

5 days ago


Singapur, Singapore Kuok Group Full time

Key Responsibilities:

As a Document Controller at Kuok Group, you will be responsible for managing project document flows between clients and users in accordance with strict security requirements.

Key Tasks:

  • Manage and maintain document archives, both electronic and hard copy, ensuring all records-management activities adhere to good practices, policies, and legal requirements.
  • Support system users to ensure understanding of system and process requirements, providing technical and administrative assistance as needed.
  • Control the issuance of document numbers, including maintenance of document registers, and ensure that documents are managed in strict confidentiality and conformity.
  • Liaise with vendors for projects and distribute project-related documents with the project team and relevant external parties.
  • Conduct periodic audits to ensure adherence to document control process and procedure, identifying areas for improvement and implementing changes as necessary.
  • Generate various document control reports as required, providing insights and recommendations for process optimization.
  • Provide technical and administrative support to the team, assisting in general office administration and undertaking other tasks as assigned.
  • Assist in maintaining a well-organized and systematic approach to document management, ensuring that all documents are up-to-date and compliant with regulatory requirements.
  • Minimum diploma in any discipline and minimum 2 years of relevant experience as a Document Controller are required for this role.
  • Proficiency in Microsoft Office and document management systems is essential, as well as being meticulous with an eye for detail and possessing good communication and coordination skills.


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