Project Document Coordinator

2 months ago


Singapur, Singapore Vertiv Full time
About Us

At Vertiv, we're passionate about harnessing the power of technology to drive human progress. As Architects of Continuity, we collaborate with our customers to build future-ready infrastructures that ensure their vital applications run continuously, perform optimally, and scale with business needs.

Why Work with Us
  • We offer meaningful and fulfilling work that makes a real impact.
  • We have inspiring and caring leaders who empower our teams to succeed.
  • We're a global talent center that attracts and develops top talent.
  • We provide opportunities for growth and development that recharge your potential.
Job Summary

We're seeking a highly organized and detail-focused Document Controller to join our team. As a key member of our document management team, you'll be responsible for handling document intake, scanning, verification, and storage. You'll also design templates, check and edit documents for accuracy and compliance, and control the flow of documents in and out of the department.

Key Responsibilities
  • Point of contact for document submission to customers.
  • Handle document intake, scanning, verification, and storage.
  • Design templates for documents, file types, and document databases.
  • Check and edit documents for accuracy and compliance.
  • Control the flow of documents in and out of the department.
  • Report errors or developments regarding document storage.
  • Ensure the secure destruction and disposal of sensitive documents.
  • Update and maintain document management systems and physical records.
  • Maintain the security of confidential documents.
  • Assist with internal and external audits.
Requirements
  • Bachelor's degree in business administration, library management, or record management.
  • Two years' experience in document management, archive management, or records management.
  • Knowledge of document management systems like Sharepoint.
  • Excellent grasp of Microsoft Office programs.
  • Detail-focused document organizing abilities.
  • Familiarity with relevant regulations regarding document keeping and handling.
  • Able to proactively manage database changes using software management systems.
  • Time-oriented approach to handling queries and tasks.
  • Multitasking ability.
  • Attention to detail.
  • Good interpersonal skills.


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