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Document Management Specialist
2 months ago
About the Role
We are seeking a highly organized and detail-oriented Document Controller to join our team at Kuok Group. As a Document Controller, you will play a critical role in ensuring the smooth management of project documents and maintaining the highest level of confidentiality and compliance.
Key Responsibilities
- Manage project document flows between clients and users, adhering to strict security requirements.
- Support system users to ensure understanding of system and process requirements.
- Maintain document archives, both electronic and hard copy, while ensuring all records-management activities adhere to good practices, policies, and legal requirements.
- Control issuance of document numbers, including maintenance of document registers.
- Liaise with vendors for projects and distribute project-related documents with the project team and relevant external parties.
- Conduct periodic audits to ensure adherence to document control process and procedure.
- Ensure that documents are managed in strict confidentiality and conformity.
- Generate various document control reports as and when required.
- Provide technical and administrative support to the team.
- Assist in general office administration.
- Undertake other tasks as assigned.
Requirements
- Minimum diploma in any discipline.
- Minimum 2 years of relevant experience as a Document Controller.
- Proficient in Microsoft Office and document management systems.
- Meticulous with an eye for detail.
- Self-motivated team player who is result-oriented and independent.
- Well-organized and systematic.
- Good communication and coordination skills.
