Preschool Administrative Assistant: Office Manager

21 hours ago


Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

We are seeking a highly organized and detail-oriented Preschool Administrative Assistant to join our team at THE SUPREME HR ADVISORY PTE. LTD.

About the Role

This is a full-time position that requires approximately 44 hours of work per week. The successful candidate will be expected to work from Monday to Friday, with flexible working hours between 8am-5pm or 9am-6pm.

The estimated salary for this role is $2500 - $3200 per month, depending on experience.

Job Responsibilities
  1. Administrative Support: Provide administrative assistance to the preschool, including managing correspondence, maintaining accurate records, and filing systems for student and staff information.
  2. Coordination: Schedule and organize meetings and events, including parent-teacher meetings, and coordinate with staff, parents, and external vendors as needed.
  3. Documentation and Reporting: Handle enrollment documentation, maintain student records, prepare reports, and assist in compiling data for the management team.
  4. Financial and Inventory Tasks: Process invoices, payments, and petty cash claims, and monitor and order office supplies to ensure sufficient inventory.
  5. Customer Service: Address queries from parents, staff, and visitors professionally, and support the school in fostering positive relationships with parents.
  6. Compliance: Ensure adherence to regulatory guidelines and policies of the preschool, and assist in preparing documents for audits or inspections.
Required Skills and Qualifications
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
  • Prior experience in a preschool setting, preferably with knowledge of Claim/Grant and Little Live App.
  • Familiarity with administrative procedures in an educational setting is an asset.


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