Executive Assistant
1 month ago
Thermo Fisher Scientific is a world leader in serving science, with a mission to enable customers to make the world healthier, cleaner, and safer.
We are seeking an Executive Assistant to support the Vice President of Finance and the Finance team. As a key member of our team, you will be responsible for providing administrative support, ensuring seamless coordination of calendars, managing travel arrangements, and organizing meetings and events.
Key Responsibilities:
- Provide administrative support to executives, ensuring accuracy and attention to detail.
- Assist in the preparation of presentations, reports, and other documents.
- Plan and coordinate travel, including accommodations, transportation, and visa requirements.
- Schedule and coordinate meetings, attendee communications, and venue management.
- Handle confidential and sensitive information with professionalism and discretion.
- Collaborate with cross-functional teams to facilitate effective communication and information flow.
- Manage and prioritize multiple tasks and deadlines, demonstrating exceptional organizational skills.
- Conduct research and compile data to support decision-making processes.
- Serve as a primary contact for internal and external parties, demonstrating strong interpersonal and communication abilities.
Requirements:
- 5+ years of executive assistant experience, preferably in a large, fast-paced environment.
- Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions.
- Experience in independently handling multiple projects and meeting deadlines.
- Excellent written and verbal communication skills.
- Strong decision-making, interpersonal, and communication skills when interacting with various individuals.
- Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive attitude.
- Extensive international travel management experience, including visa administration.
- Expertise in Microsoft Office suite products, including PowerPoint, Excel, and Outlook.
- Experience with Concur expense systems.
About Thermo Fisher Scientific:
We are a global leader in serving science, with a workforce of over 100,000 professionals across the globe. Our mission is to enable our customers to make the world healthier, cleaner, and safer.
We offer an unparalleled combination of innovative technologies, convenient purchasing solutions, and pharmaceutical services. Our esteemed brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, and Patheon, have established us as industry leaders.
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