Executive Assistant

4 weeks ago


Singapur, Singapore Thermo Fisher Scientific Full time
Job Summary

Thermo Fisher Scientific is seeking an experienced Executive Assistant to provide administrative support to our Vice President of Finance and the Finance team. As a key member of our team, you will be responsible for coordinating calendars, managing travel arrangements, and organizing meetings and events.

Key Responsibilities
  • Provide administrative support to executives, ensuring seamless coordination of their calendars and travel arrangements.
  • Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and attention to detail.
  • Plan and coordinate travel, including accommodations, transportation, and visa requirements.
  • Schedule and coordinate meetings, attendee communications, and venue management.
  • Handle confidential and sensitive information with professionalism and discretion.
  • Collaborate with cross-functional teams to facilitate effective communication and information flow.
  • Manage and prioritize multiple tasks and deadlines, demonstrating exceptional organizational skills.
  • Conduct research and compile data to support decision-making processes.
  • Serve as a primary contact for both internal and external parties, demonstrating strong interpersonal and communication abilities.
  • Contribute to the successful implementation of special projects, demonstrating a proactive approach.
Requirements
  • 5+ years of executive assistant experience, preferably in a large, fast-paced environment.
  • Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions.
  • Experience in independently handling multiple projects and meeting deadlines.
  • Excellent written and verbal communication skills.
  • Strong decision-making, interpersonal, and communication skills when interacting with various individuals, while also maintaining strict confidentiality of sensitive information.
  • Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive attitude.
  • Extensive international travel management with visa administration experience.
  • Expertise in all Microsoft Office suite products, including PowerPoint, Excel, and Outlook.
  • Experience with Concur expense systems.
What We Offer

As an Executive Assistant at Thermo Fisher Scientific, you will have the opportunity to work with a talented team of professionals, contribute to the success of our organization, and develop your skills and expertise in a dynamic and fast-paced environment.


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