Executive Assistant
4 weeks ago
Thermo Fisher Scientific is seeking an experienced Executive Assistant to provide administrative support to our Vice President of Finance and the Finance team. As a key member of our team, you will be responsible for coordinating calendars, managing travel arrangements, and organizing meetings and events.
Key Responsibilities- Provide administrative support to executives, ensuring seamless coordination of their calendars and travel arrangements.
- Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and attention to detail.
- Plan and coordinate travel, including accommodations, transportation, and visa requirements.
- Schedule and coordinate meetings, attendee communications, and venue management.
- Handle confidential and sensitive information with professionalism and discretion.
- Collaborate with cross-functional teams to facilitate effective communication and information flow.
- Manage and prioritize multiple tasks and deadlines, demonstrating exceptional organizational skills.
- Conduct research and compile data to support decision-making processes.
- Serve as a primary contact for both internal and external parties, demonstrating strong interpersonal and communication abilities.
- Contribute to the successful implementation of special projects, demonstrating a proactive approach.
- 5+ years of executive assistant experience, preferably in a large, fast-paced environment.
- Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions.
- Experience in independently handling multiple projects and meeting deadlines.
- Excellent written and verbal communication skills.
- Strong decision-making, interpersonal, and communication skills when interacting with various individuals, while also maintaining strict confidentiality of sensitive information.
- Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive attitude.
- Extensive international travel management with visa administration experience.
- Expertise in all Microsoft Office suite products, including PowerPoint, Excel, and Outlook.
- Experience with Concur expense systems.
As an Executive Assistant at Thermo Fisher Scientific, you will have the opportunity to work with a talented team of professionals, contribute to the success of our organization, and develop your skills and expertise in a dynamic and fast-paced environment.
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