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HR and Admin Executive

2 months ago

Singapore MyCareersFuture Full time
Job Description

Job Summary:

We are seeking a highly organized and detail-oriented HR and Admin Executive to join our team at MyCareersFuture. The successful candidate will be responsible for providing administrative support to our HR department and ensuring the smooth operation of our office.

Key Responsibilities:

  • Coordinate annual or bi-annual screenings, including drug tests, audiometric tests, and SATA tests.
  • Assist in ordering and issuing uniforms, safety shoes, and PPE to new employees.
  • Submit e-invoices online and issue purchase orders.
  • Coordinate with departments on security clearance and access matters.
  • Update employee files and records, including new hires and resignations.
  • Record time events, including manual time-in/time-out recording.
  • Provide day-to-day support in HR and administrative functions.
  • Assist in collating employment documentation, such as contracts and appraisals.
  • Provide guidance to staff on HR systems.
  • Manage work pass matters, including new applications, renewals, and cancellations.
  • Maintain company property, including office equipment, communications infrastructure, and car park allocations.
  • Order stationery supplies and manage data entry, filing, and document organization.
  • Assist in organizing company activities, team building, and employee care.
  • Attend to HR queries from employees and escalate as necessary.
  • Perform other ad-hoc duties as assigned.

Requirements:

  • Diploma or certificate in administration or equivalent.
  • Minimum 2 years of experience in an administrative role.
  • Knowledge of the Singapore Employment Act and MOM work pass requirements.
  • Result-oriented individual with strong organizational, problem-solving, and communication skills.
  • Ability to work independently and coordinate well across all levels in a fast-paced environment.
  • Computer literacy and adaptability.
  • Strong sense of commitment to work.
  • Able to start immediately or on short notice.