Administrative Officer

7 days ago


Singapore BOYS' TOWN Full time
Job Description:

We are seeking a highly organized and detail-oriented Administrative Officer to join our team at Boys' Town. As an Administrative Officer, you will be responsible for providing administrative support to the team, ensuring the smooth operation of the office, and maintaining accurate records.

Responsibilities:
  • Provide administrative support to the team, including scheduling appointments, managing emails, and preparing documents.
  • Maintain accurate and up-to-date records, including filing, documentation, and data entry.
  • Handle end-to-end administrative matters, including correspondence, reports, and other tasks as assigned.
  • Ensure proper filing, documentation, and data entry as directed.
  • Send and collect letters and other documents to the Post Office daily.
  • Sort and distribute incoming mail.
  • Perform other ad-hoc duties as assigned, including banking, collection/dispatch of documents, and office inventory management.
  • Apply administrative policies, processes, and practices (Corporate governance).
  • Manage office inventory, track, and monitor office inventory to ensure office functionality using Odoo Inventory Management System.
  • Submit admin-related invoices in the AG system and expense tracking.
  • Support and maintain contract e-filing system.
  • Execute new projects for the Admin department.
  • Participate in Task Forces and/or committees assigned by the Manager of Finance & Admin and/or Assistant Director of Corporate Services, when necessary.
  • Assist in events planning (e.g., Board meetings, company events).
  • E nsure/ support/ monitor the relevant SOPs and/or participate in the internal or external audit requirement or MSF case management/audit process.
  • Monitor, update, and track Admin expenses and provide regular updates to Manager of Finance & Admin and/or Assistant Director of Corporate Services.
  • Monitor and track the budget allocated.
Requirements:
  • Minimum O Level or Diploma
  • At least 2 years of relevant working experience
  • Good record-keeping skills (filing/documentation)
  • Proficient in Microsoft Outlook, Excel, Word, PowerPoint
  • Good interpersonal and communication skills

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