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Administrative Assistant cum Receptionist

2 months ago

Singapore TEMPSERV PTE. LTD. Full time
Job Title: Receptionist cum Admin Assistant

Company: Tempserv Pte Ltd

Job Type: Full-time

Location: Singapore

Job Description:

Job Summary:

We are seeking a highly organized and detail-oriented Receptionist cum Admin Assistant to join our team at Tempserv Pte Ltd. As a key member of our front office team, you will be responsible for providing administrative support to our Managing Director and ensuring the smooth operation of our office.

Key Responsibilities:

  • Receive and direct telephone calls, emails, and faxes in a professional and courteous manner.
  • Assist in the planning and preparation of meetings, conferences, and manage meeting room bookings.
  • Provide administrative support to the Managing Director, including errands and tasks as required.
  • Respond to public inquiries and feedback in a timely and professional manner.
  • Provide word-processing support to various departments on an ad-hoc basis.
  • Prepare weekly reports and update Awards of Works and Maintenance Work Requisitions.
  • Replenish office supplies and maintain a well-stocked office.
  • Update car park collections into the BIOS system.
  • Assist in the organization of special events and functions.
  • Collection and circulation of incoming mails, emails, and faxes to relevant parties.
  • Filing and referencing records for all departments.
  • Maintenance and records of all office keys.
  • Maintain and update Tenants/Contractors database.
  • Update annual leave and MC records for circulation to colleagues on the first day of the month.
  • Perform any other duties as may be directed by the company from time to time.

Requirements:

  • Nitec/GCE 'O' level
  • Min 2 to 3 years of relevant working experience
  • Proficient in MS Word and Excel
  • Pleasant personality with good interpersonal skills

What We Offer:

A competitive salary and benefits package, a dynamic and supportive work environment, and opportunities for professional growth and development.

How to Apply:

If you are a motivated and organized individual with excellent communication skills, please submit your application, including your resume and a cover letter, to [insert contact information].