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Senior Administrative Coordinator

2 months ago

Singapur, Singapore AECOM Full time
Job Overview

We are in search of a meticulous and proactive Administrative & Executive Assistant to enhance our operational efficiency. This pivotal role is responsible for streamlining daily office functions, ensuring administrative effectiveness, and delivering extensive support to our executive leadership. The successful candidate will demonstrate exceptional organizational skills and the ability to manage multiple responsibilities in a fast-paced setting.

Core Responsibilities:

  • Administrative Functions:
    • Oversee daily administrative operations, including front desk responsibilities, managing communications, and maintaining documentation with a high degree of professionalism.
    • Organize meetings, appointments, and travel logistics for the executive team, including detailed itineraries and expense management.
    • Draft and format reports, documents, and presentations as necessary for project teams.
  • Office Management:
    • Monitor office supply levels, procure necessary items, and manage vendor relationships to optimize costs.
    • Ensure a well-maintained office environment, addressing any facility-related concerns promptly.
    • Coordinate maintenance services and communicate with building management and external contractors for repairs.
    • Assist in organizing company events, meetings, and team-building initiatives.
    • Support IT requirements and office equipment functionality.
  • Support for Executive Leadership:
    • Deliver high-level administrative assistance to senior executives, including managing calendars, coordinating meetings, and preparing necessary materials.
    • Handle confidential information with the highest level of discretion.
    • Compile detailed reports, presentations, and other documents for executive discussions.
    • Facilitate communication and collaboration across departments for company-wide projects.
Qualifications:

  • Demonstrated experience as an Administrative Executive or Executive Assistant.
  • Exceptional organizational and time management abilities, with a knack for multitasking and prioritizing tasks effectively.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work autonomously as well as collaboratively within a team.
  • High standards of professionalism, integrity, and confidentiality.
  • Excellent problem-solving capabilities and meticulous attention to detail.
About AECOM

AECOM is a leading global infrastructure consulting firm, providing a comprehensive range of professional services throughout the project lifecycle, from advisory and planning to design and engineering, as well as program and construction management. Our clients, both public and private sector, rely on us to address their most complex challenges across various sectors, including transportation, buildings, water, new energy, and environmental services.

We are committed to fostering a culture of equity, diversity, and inclusion, creating a respectful workplace where every individual can contribute their unique talents and perspectives. AECOM offers a flexible work environment, allowing employees to thrive whether working in an office, remotely, or on-site with clients.

Our extensive compensation and benefits programs are designed to meet the diverse needs of our employees and their families, alongside a robust global well-being initiative. As an Equal Opportunity Employer, we value each person's potential and are dedicated to supporting your professional growth.