Executive (InfoComm Technology Department) - Administrative Support

4 days ago


Singapur, Singapore Careers@Gov Full time
About the Role

We are seeking a highly organized and detail-oriented Executive to join our InfoComm Technology Department under the Strategic Planning and Transformation Office. As an Executive, you will play a crucial role in supporting the team with administrative tasks, ensuring seamless operations, and contributing to the department's success.

Key Responsibilities
  • Administrative Support
    • Assist with scheduling meetings, security clearance, and escorting attendees.
    • Provide secretariat support for meetings, ensuring accurate minutes and follow-up actions.
  • Surveys and Polls
    • Track various polls and surveys, ensuring timely responses and submissions.
    • Collate responses from parties' concerns, track submission timelines, and assist with submissions.
  • Finance and Procurement Support
    • Support officers to conduct procurement for straightforward purchases, ensuring compliance with company policies.
    • Track invoice payments, ensuring timely and accurate processing.
  • Accounts Administration
    • Administer various systems, such as CorpPass accounts, ensuring accurate and up-to-date records.
  • Asset Management
    • Support the Fixed Assets Officer to maintain the list of IT assets in BCA, ensuring accurate and up-to-date records.
Requirements
  • Administrative Experience
    • Good knowledge of administrative and support work, with a strong focus on attention to detail.
  • Technical Skills
    • Knowledge of Microsoft Office and basic IT skills, with the ability to learn new systems and software.
  • Personal Qualities
    • A strong desire to excel, with the ability to multi-task and work under tight deadlines.
    • Strong interpersonal skills, excellent communication skills, written, verbal, and ability to influence stakeholders.
    • Able to work independently as well as a team player, with strong time management skills.
What We Offer

Successful candidates will be offered contract employment with Careers@Gov. If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply online.



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