Facilities Coordinator
2 weeks ago
This is a key role that requires an experienced professional to support the daily operations and administrative functions of our organisation.
The successful candidate will work closely with our Deputy Director of Corporate Services (DD/CS) to ensure everything runs efficiently, from facilities and workplace safety to general administration.
- Ensure the smooth daily operation of facilities by identifying areas for improvement and implementing timely modifications or changes.
- Oversee the maintenance and operation of existing or new infrastructure systems, including CCTV, fire alarms, access control systems, printers, etc.
- Support the installation and regular maintenance of audio-visual (AV) equipment for meetings, training sessions, and events.
- Maintain and manage the organisational communication channel - SCS Central, as the primary contact point for facility-related requests, service updates, and equipment notifications.
Key Responsibilities:
- Maintenance and Safety of Facilities: Ensure the facilities allow staff and the community to operate efficiently and effectively.
- Work with the DD/CS to ensure safety measures are consistently upheld in the workplace.
- Office cleanliness: Keep the office clean and safe.
- Identify areas that could further enhance the user experience through proactive efforts.
Administrative Support:
- Inventory Tracking & Management: Ensure the efficient use of the centre's materials, equipment, and resources.
- Vendor Management: Oversee and coordinate vendors for scheduled and ad hoc maintenance of facilities and equipment.
- Assist the DD/CS in coordinating and supervising the office cleaners.
- Finance: Submit payments and claims with supporting documents; perform annual fixed assets verifications.
- New employee onboarding and offboarding: E-business card, locker allocation, office security, staff access, management and issuance of office keys.
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