Trusted Personal Support Specialist

1 week ago


Singapore beBeeSpecialist Full time $4,000 - $5,000

Job Summary

  • We are seeking an experienced and highly organized Professional Support Specialist to provide exceptional support to our Director.
  • The ideal candidate will have 3+ years of experience in office administration, executive/personal support, and business trip/travel arrangement.

Key Responsibilities:

  • Coordinate meetings, calls, and stakeholder communications, as well as arrange domestic/international travel.
  • Manage complex calendars, schedule appointments, and arrange travel.
  • Act as a gatekeeper for communications, prioritizing urgency and confidentiality.

Additional Duties:

  • Run errands, plan events, and handle ad-hoc personal tasks as required.
  • Accompany the Director on trips (domestic/international) when required.
  • Manage front office operations, including greeting visitors, handling mail, and coordinating deliveries.
  • Maintain filing systems (digital and physical) and ensure document organization.
  • Assist with meeting coordination, including room bookings, agenda preparation, and minute-taking.
  • Support HR with onboarding logistics.
  • Handle basic IT troubleshooting or liaise with tech support as needed.

Requirements:

  • 3+ years of experience in office administration, executive/personal support, and business trip/travel arrangement.
  • Excellent communication, organizational, and time management skills.


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