Receptionist Administrative Coordinator

1 week ago

Singapore beBeeReceptionist Full time $42,000 - $56,000
Job Description:

We are seeking a highly skilled Receptionist/Administrative Assistant to join our team. As a key member of our organization, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our office.

Your primary duties will include maintaining accurate records, managing visitor logs, and greeting clients and colleagues with a professional demeanor. You will also be responsible for answering and directing phone calls, emails, and queries in a timely and accurate manner.

In addition to these responsibilities, you will assist with data entry, filing, and document management. You will also be responsible for coordinating appointments, meetings, and meeting room bookings.

Key Responsibilities:

  • Maintain proper record of incoming and outgoing mails
  • Manage visitor logbooks
  • Greet visitors, clients, and employees with a professional and friendly demeanour
  • Answer and direct incoming phone calls, emails, and queries promptly and accurately
  • Maintain a clean and welcoming reception area
  • Schedule and coordinate appointments, meetings, and meeting room bookings
  • Administrative Duties:
    • Handle data entry, filing, and document management
    • Keep track on birthday celebrations and send personalised email
    • Manage office supplies inventory and place orders when necessary
    • Support HR activities, such as maintaining employee records and coordinating onboarding activities
    • Handle staff house checks in and check out records and dormitory agreement
    • Arrange of cleaner's schedule and ensure cleaner perform his duties
    • Ensure compliance with office procedures and company policies
    • Liaise with vendors and service providers for maintenance or repairs of our building
    • Arrange with Logistics department for drivers to run errands
    • Issuance of company items (pen, jacket, organizer, etc.)
    • Other Ad-Hoc Duties

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