Senior Administrative Support Professional
2 weeks ago
At the core of our organization, we have a vital position available for a highly skilled Senior Administrative Support Professional. This role is responsible for providing comprehensive support to senior executives, including preparing and submitting budget reports, managing schedules, coordinating meetings, handling correspondence, and maintaining documentation.
The successful candidate will be an expert in organizing complex tasks, ensuring effective communication, and smooth operations within the team. They must possess excellent organizational skills, attention to detail, and the ability to work independently on critical tasks.
- Serve as the main point of contact between executives and internal/external stakeholders.
- Manage executive schedules, including organizing meetings, appointments, and travel arrangements.
- Handle executives' requests, inquiries, and correspondence professionally and efficiently.
Budget and Reporting
- Prepare, review, and submit budget reports, tracking expenses against forecasts for business units.
- Collaborate with finance and other relevant teams to gather financial data for reporting.
- Compile, analyze, and prepare presentations and update decks to management on the business unit's performance, progress, and key initiatives.
Meeting and Event Coordination
- Organize and coordinate meetings, including preparing agendas, taking minutes, and circulating meeting materials.
- Arrange logistics for meetings, conferences, and events, ensuring all needs (e.g., venues, materials) are met.
Communication and Correspondence
- Manage phone calls, emails, and messages on behalf of the executives, ensuring timely and appropriate responses.
- Draft, proofread, and edit reports, presentations, and executive communications.
Documentation and Filing
- Maintain an efficient filing and documentation system for critical records, ensuring confidentiality.
- Monitor and manage office supplies, researching and ordering as needed to ensure operational efficiency.
General Administrative Tasks
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